HouseSigma — the highest-rated real estate app in Canada — is growing fast, and we’re hiring a Deal Administrator to help us build the next generation of consumer real-estate products powered by AI. This is a full-time, contract role with the flexibility to work from anywhere in Canada (Eastern Time Zone preferred).

About the role

The Deal Administrator is responsible for managing end-to-end real estate transactions, ensuring accuracy, compliance, and timely coordination across agents and stakeholders.

What you’ll do

– Process and manage real estate transactions — handle buying, listing, leasing, and builder deals across ON, BC, and AB; review documentation for accuracy and completeness prior to entry into LoneWolf; close deals, issue deposit receipts, and ensure all final trade documents are signed and properly filed.

– Manage financial transactions — process commission receipting, EFT payments to agents and co-operating brokerages, landlord payments, deposit returns, and prepare EFT files for upload to financial institutions.

– Coordinate invoicing and collections — send commission invoices to lawyers and co-operating brokerages and follow up on outstanding payments.

– Maintain transaction records — issue Trade Record Sheets and ensure all deal documentation is complete, signed, and properly filed.

– Support agent communication — respond promptly to agent inquiries and follow up on outstanding paperwork (listing agreements, deal documentation, etc.).

– Ensure compliance — review Agreements of Purchase and Sale, agency forms, and FINTRAC requirements to ensure regulatory compliance.

What we’re looking for

– 3–5 years of experience in real estate deal administration or brokerage operations.

– Experience processing real estate transactions including buying, selling, and leasing.

– Hands-on experience with LoneWolf or a similar real estate deal processing software.

– Strong understanding of real estate documentation including Agreements of Purchase and Sale and agency forms.

– Working knowledge of TRESA and FINTRAC requirements, with the ability to apply them in real estate transaction processing.

– Experience with commission processing, EFT payments, invoicing, and reconciliation.

– Proficiency with Adobe Acrobat and Google Workspace (Docs, Sheets, Drive).

– Strong attention to detail, organization, and time management skills.

– Clear and collaborative communication.

– Ability to manage multiple priorities in a fast-paced, remote environment.

Nice to have

– Experience working in a multi-province brokerage environment (ON, BC, AB).

– Familiarity with compliance tools such as Fintracker.

– Background in accounting, finance, or business administration.

How we work

At HouseSigma, we embrace a start-up environment and value the impact of your work over the number of hours you put in. We prioritize freedom and autonomy, offering remote work options and flexible work hours.

What you can expect from us

• Work on our mission of helping real estate investors, home buyers and sellers across Canada
• Health benefits including health, dental, life, virtual health care and travel coverage
• Remote-friendly work environment: the ability to work from anywhere in Canada
• We offer highly competitive compensation and generous vacation time
• Continuous learning and growth culture with many opportunities to develop professionally

Base salary range: $50,000 – $65,000 CAD per year (final offer will be determined based on skills and experience)

About HouseSigma

HouseSigma is a leading real estate technology platform, listings portal, and brokerage based in Canada. Its mission is to empower consumers with more knowledge to make better real estate decisions, and it is dedicated to using data and technology to provide transparency in the market. The company was the first in Canada to make sold prices publicly available, and it uses proprietary data and AI technology to provide users with real-time insights into market trends and home valuation estimates. HouseSigma has seen rapid word-of-mouth growth and now has more than two million registered users and more than five million monthly web visits. HouseSigma’s platform and brokerage services have a TrustPilot rating of 4.9/5, and HouseSigma is the highest-rated Canadian real estate app in both the iOS Store and Google Play Store. Download the HouseSigma app or visit www.housesigma.com.

HouseSigma is an equal opportunity employer. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.